Automation for growing businesses

Your team is doing work your software should be doing.

Unkoop finds the repetitive tasks eating your team's week, automates them inside the tools you already use, and shows you exactly how many hours and dollars you get back.

Get a free process reviewSee how the savings add up

No new software to learn. No big transformation project. Just one process, fixed properly.

73 hrsa month, lost to one 20-minute task
0new tools your team has to learn
[ 01 ]How we work with you

We work inside your existing systems. Nothing to migrate, nothing new to log into.

  1. 01One processat a time
  2. 02Real numbersbefore you commit
  3. 03An honest noif it isn't worth it
[ 02 ]The problem

Does any of this sound familiar?

The most expensive work in your business rarely looks expensive. It sounds like this:

  1. 01
    “Someone has to do this every morning.”
    6 min / day
  2. 02
    “We copy it from one system into another.”
    4 min / day
  3. 03
    “We export the report, then spend an hour cleaning it up.”
    60 min / day
  4. 04
    “We check every request by hand.”
    3 min / day
  5. 05
    “We send the same follow-up emails every week.”
    15 min / day

Each task only takes a few minutes. But across your whole team, every day, those minutes quietly turn into a full-time salary spent on copy-and-paste.

[ 03 ]The hidden cost

Small tasks. Big bill.

Here's what one 20-minute daily task really costs:

20 min × 10 people × 22 days= 73 hours a monthAt $30 / hr = $2,190 a month, $26,000+ a year

Automate 80% of it, and your team gets 58 hours a month back for work that actually grows the business.

Example for illustration. We'll calculate your real numbers with you.

73 hrs
Manual hours a month, for one task
$2,190
Every month, on one task
$26K+
A year, on one task
58 hrs
Back to your team every month
[ 04 ]Why Unkoop

Automation that fits your business, not the other way around.

We've seen too many companies sold a shiny new platform, a six-month “AI transformation,” and a bill that never pays off. We work differently.

Every engagement is run by one Unkoop lead who knows your process end to end.

Process review · Accounts payablePage 2 of 3
Prepared for a 40-person distributor

Our recommendation

Your inbox and Xero already hold everything this task needs. A direct connection between them, with two simple checks, handles nine invoices out of ten. AI isn't needed here, and it would cost more to run and fail more often. Anything unusual still lands with Dana in accounts.

What this costs you today$2,190 / month
What automating it will cost$310 / month
What you'd keep$1,880 / month
Reviewed with you before anything is built.No obligation
  1. 01

    Keep the tools you have.

    We connect the software your team already uses. No migration, no retraining, no new place to log in.

  2. 02

    AI only where it helps.

    Sometimes AI is the right answer. Often a simple integration is cheaper and more reliable. We pick what works, not what's trendy.

  3. 03

    Numbers before commitment.

    You'll see what a process costs you today, what automating it will cost, and what you'll save, before you spend a cent on building.

[ 05 ]How it works

Getting started takes three simple steps.

Start with one process
  1. Free

    Show us the work.

    Walk us through one task your team repeats every week: who does it, which tools are involved, and where the time goes.

  2. Free

    See if it's worth it.

    We calculate what it costs you today and what automation would save. If the numbers don't add up, we'll tell you honestly.

  3. Build

    We build it and prove it.

    We automate the process inside your existing tools and give you a clear view of hours saved, running costs, and results.

[ 06 ]What we automate

The busywork we take off your team's plate.

01Moving information between systems

Stop copying data between your CRM, spreadsheets, inbox, and accounting software. Records stay updated and accurate automatically.

02Handling documents and requests

Invoices, forms, orders, and emails get read, checked, sorted, and sent to the right place without anyone lifting a finger.

03Routine admin

Reports, reminders, follow-ups, approvals, and status updates run on their own, on time, every time.

What we built · Distribution clientPage 1 of 2
Prepared for a 40-person distributor

Three pieces of busywork, gone

  1. 01

    Invoices, inbox to Xero

    Before
    Retyped by hand every morning.
    After
    Read, checked and posted on arrival. Only unusual ones go to Dana.
  2. 02

    Orders, Shopify to the stock sheet

    Before
    Copied across twice a day.
    After
    Updated the moment an order lands.
  3. 03

    Weekly follow-ups on overdue accounts

    Before
    Someone remembered on Fridays.
    After
    Sent on schedule, replies routed to the team.
Built inside the tools they already had.Maintained by Unkoop
[ 07 ]Before and after

Same business. Far less busywork.

Before · One invoice, by handEvery morning

A document arrives. Someone opens it, retypes it, checks it, logs it, and emails a colleague.

  1. 01Open the email and the PDF2 min
  2. 02Retype supplier, amount, due date6 min
  3. 03Double-check against the order5 min
  4. 04Update the tracking sheet4 min
  5. 05Email the buyer3 min
Then again tomorrow.≈ 20 min a day
After · The same invoiceBuilt by Unkoop

The same document arrives. Nobody touches it unless something genuinely looks wrong.

  1. 01The document arrives.Automatic
  2. 02The details are pulled out and checked.Automatic
  3. 03Your systems are updated.Automatic
  4. 04The right person is notified.Automatic
  5. 05Anything unusual goes to your team.Your team
Only exceptions reach a person.≈ 0 min, unless it's unusual

Your people stop being the glue between systems and only step in when a decision genuinely needs them.

[ 08 ]Proof and visibility

You'll always know it's paying off.

Every automation we build comes with a simple monthly report, so you're never guessing. Keep what earns its place. Improve or remove what doesn't.

Your monthly savings report · Invoice intake
Sent by your Unkoop lead, every month
Hours saved
58 hrsHow much manual work it has replaced+12% vs last month
Cost to run
$310Exactly what it costs each monthFlat since go-live
Reliability
99.2%What ran, what failed, what needed a human1 exception · 0 failures
Hours saved per weekAutomatedSent to a human
“We stopped retyping invoices in the first week. The monthly report told us exactly what it saved, so nobody had to take it on faith.”
Operations lead, 40-person distributorSample · Replace with a real client

If it's not worth automating, we'll tell you.

Not every process should be automated. Our free review gives you an honest answer with real numbers. If the savings aren't there, you walk away with a clearer picture of your operations and no obligation.

[ 09 ]FAQ

Answers to your common questions.

01Do we have to replace our current software?

No. We work with the tools you already use. We'll only suggest a change if a tool is truly holding you back.

02Does every automation use AI?

No. AI is great for messy documents, emails, and text. For most tasks, a simple direct connection is faster, cheaper, and more reliable.

03How do we know it's worth the investment?

Before we build anything, we compare what the work costs you today with what automation will cost and save. You decide with the numbers in front of you.

04What happens after it's live?

You get ongoing visibility into savings, costs, and performance, so you can decide what to improve or automate next.

05How long does it take?

Most single-process automations go live in 2–4 weeks after the review call.

[ 10 ]Your free process review

Give your team their time back.

Every week you wait, your team spends another week on work a system could handle. Show us one process, and we'll show you what it's really costing you and how much of it can disappear.

Get your free process reviewOne conversation. Real numbers. No obligation.